If you arrive in the evening or at the weekend you will need to arrange hotel or youth hostel accommodation for one or two nights, that is until you can obtain your keys from the Accommodation Office, so we recommend that you reserve a room before setting out!
Immediately after arriving your first step is to make contact with the Accommodation Office, who will provide you with the keys to your residence and the "l'état des lieux" document (a legal document detailing the state of repair and an inventory of fixtures in your accommodation at the moment when you receive the keys) so that you can move in.
Your next step is to return to the Accommodation Office with your original signed contract and pay your first month’s rent, if you have not already done so in advance.
Ommegang 6 - ground floor - bureau 41
Tel.: 0032 2 792 36 02 or 0032 2 792 36 03
Finalising the admissions and enrolment procedure
Don’t forget to pop into the International Relations Unit to finalise your admission and enrolment. Make sure to prepare the different documents requested.
Registration at your local Commune
If you are a non-European student
In order to obtain a residence permit for the duration of your studies, you are required to register in person at your local Commune within 8 days of arriving in Belgium.
In addition to a valid passport, and your temporary visa, you will need to take the following items/documents* with you to the Commune:
three identity format photos;
proof of enrolment in your sending university, or student card;
A written and signed declaration from Saint-Louis confirming that your stay in Belgium is part of an educational exchange programme;
an authenticated birth certificate;
a copy of your accommodation rental contract;
and the sum of ± 30.00 Euros to cover administration costs.
*Please note that the specific documents that are required may vary from one Commune to another, so it is worth checking your local Commune’s requirements in advance. The addresses of the different Commune offices are available from the International Relations Unit.
It is also worth noting that the process is a long one, so we strongly recommend that you contact your Commune as early as possible.
As a student you may nonetheless travel freely within the Shengen area.
The procedure is normally as follows:
you should makes an initial visit to your local Commune to declare your arrival;
a police officer carries out a check to verify that you do in fact live at the address you supplied at your initial visit;
following the police check, you will be given an appointment at your local Commune in order to finalise paperwork.
If you are a European student
To obtain a residence permit for the duration of your studies you are also required to visit your local Commune in person shortly after arriving in Belgium.
The registration process and document requirements for European students are the same as for non-European students.