When you arrive
If you arrive in the evening or at the weekend you will need to arrange hotel or youth hostel accommodation for one or two nights, that is until you can obtain your keys from the Accommodation Office, so we recommend that you reserve a room before setting out!
Immediately after arriving your first step is to make contact with the Accommodation Office, who will provide you with the keys to your residence and the "l'état des lieux" document (a legal document detailing the state of repair and an inventory of fixtures in your accommodation at the moment when you receive the keys) so that you can move in.
Your next step is to return to the Accommodation Office with your original signed contract and pay your first month’s rent, if you have not already done so in advance.
Ommegang 6 - ground floor - bureau 41
Tel.: 0032 2 792 36 02 or 0032 2 792 36 03
Finalising the admissions and enrolment procedure
Don’t forget to pop into the International Relations Unit to finalise your admission and enrolment. Make sure to prepare the different documents requested.
Registration with Brussels City Administration
Registration with the city’s administration is mandatory for all newcomers to Belgium. We recommend that you prepare the documents that you will need for this procedure in advance.
During your stay
During the first two to three weeks of your stay
If any changes are needed to the courses indicated on page 2 of your "learning agreement" these must be formally approved by your sending university’s exchange programme coordinator within the first three weeks after arrival.
During your stay
Don’t forget to go to your classes! In order to be awarded the ECTS credits for your work you do need to attend the courses indicated in your learning agreement and take the corresponding examinations.
We ask you to behave in a manner befitting of a university student. This means being a caring, sharing, and respectful member of our community, respecting others, and respecting the university’s property & equipment.
You are warmly invited to take part in a range of social and cultural activities that are organised on your behalf and designed to make it easier for you to settle in (these include a university tour, a welcome drink, a tour of Brussels, class socials, a buddy programme, and much more besides).
We recommend that you consult the electronic Erasmus notice boards on a regular basis (or alternatively the notice boards located on the 3rd floor of the Marais building). These will keep you up-to-date about, for example, course cancellations, classroom changes, announcements for social events, personal ads, or messages, and last but not least the French as a Foreign Language course timetable.
Before and during examination periods
You need to register with the International Relations Unit. The registration date is announced via the Erasmus notice boards.
Please note that once faculties have set their examination timetables they cannot be changed and your course lecturers cannot organise alternative examination times.
You are required to be present throughout the duration of each of the formal examination periods.