Admissions and other Administrative Requirements
Before applying to study at Saint-Louis University as either an Erasmus, and Erasmus-Belgica or a bilateral exchange student you should first and foremost check:
that your sending institution is on Saint-Louis’ list of partner institutions;
that you have been selected by your sending university to become an exchange student;
that you are certain that your French and English language skills are of a sufficiently high standard to successfully follow courses at university level.
The application procedure
Before you arrive (several months)
All the practical information you need to prepare your stay at Saint-Louis are summarized in the following document : for Faculty of Translation and Interpreting and for others Faculties
Once you have been accepted on an exchange programme by your home university, the latter will forward your contact details to us (name, first name, date of birth, field of study, nationality and duration of your exchange) and send us confirmation of your selection as either an Erasmus or a bilateral exchange student.
Once your place on an exchange programme has been confirmed, you will need to provide us with the following documents:
your completed application form for Faculty of Translation and Interpreting or for other faculties, signed by yourself and by your sending university’s exchange coordinator;
the Learning Agreement for bilateral exchange or for an Erasmus or an Erasmus-Belgica exchange signed by your sending university, indicating the courses that you wish to follow at Saint-Louis and, if you wish to study for a whole year, clearly separating the first term courses from the second term ones.
Please note that we will also need the original documents. It is highly recommended to send them by post before the deadline.
Postal Address for Registration Documents
For the faculty of Translation and Interpreting : Véronique Vienne, Exchange coordinator, Service des Relations internationales, Rue d'Arlon, 11, 1050 Bruxelles, Belgium
For others faculties : Ms Françoise Paulus, International Exchanges Coordinator, Cellule des Relations internationales, Université Saint-Louis - Bruxelles, 43, Boulevard du Jardin botanique, 1000 Bruxelles, Belgium.
Deadlines for Registration
for exchanges during the first term or for the entire academic year: before 31st May
for exchanges during the second term: before 31 October
Late registrations cannot be considered so it is vital to respect these deadlines.
Once we have received your registration form and learning agreement you may return your completed accommodation reservation form to the Accommodation Office.
You will also need to send an e-mail - at least three days before your arrival - to the Erasmus Office indicating the exact date and time of your arrival.
Before you travel, you must also make sure that you have all the administrative documentation you will need for your stay. These are:
your original completed application form (if not already sent by post)
your original Learning Agreement
a photocopy of your identity card or passport (both back and front if necesary);
a declaration by your university that your studies at Saint-Louis are part of an Erasmus or a bilateral exchange agreement;
a copy of the European Health Insurance Card for EU students or of the health insurance contract for non-EU students;
two ID photos;
a personal covering letter, preferably in French, or if this is not possible, in English;
language certificate : either official one (TOEFL, IELTS for English, DELF, DALF for French) or certificate issued by a language professor of your home university. B1 level is required in French and/or English in all faculties except for the Faculty of Law where B2 is required.
Do you need a visa? All students wishing to participate in an Erasmus exchange programme must ensure that they meet the official requirements for studying in Belgium.
Residence permit: All students must register to the Town hall to obtain your residence permit.
Insurances: Protection and safety of participants involved in the Erasmus+ projects are important principles of the Erasmus+ Programme. All persons participating in this new Programme must be insured against the risks linked to their participation in these activities. Informations on the following page.